Purchase Requisition Distributions

The Distributions window is used to enter requisition distributions or to view distributions that purchasing has automatically created. You can charge the cost of this requisition line to multiple Accounting Flexfields or update the default values you provided in the Requisition Preferences window. Note that if the line source type is Inventory, you cannot approve the requisition if you enter more than one distribution line.

To enter requisition distributions, Navigate to the Distributions window by selecting the Distributions button in the Requisitions window. You begin in the Accounts tabbed region.



Accounts Region Fields

Quantity: Quantity or Amount you want to distribute. The quantity must be in decimal format. Purchasing displays the quantity you have not yet assigned to an Accounting Flexfield. Multiple distribution quantities must total to the requisition line quantity. If you have a quantity different from one (1), you can distribute quantity as illustrated by the following example:

• Your requisition line quantity is 5000
• You want to charge 35% of the cost to a first Accounting Flexfield
• You want to charge 65% of the cost to a second Accounting Flexfield
• Simply enter (5000x35)/100 = 1750 as the quantity for the first requisition distribution and (5000x65)/100 = 3250 as the quantity for the second requisition distribution.

Charge Account: When you enter a Charge Account, Purchasing uses the Account Generator to automatically create the following accounts for each distribution:

Accrual: the AP accrual account

Variance: the invoice price variance account

If you are using encumbrance control, Purchasing also creates the following account for each distribution:

Budget: the encumbrance budget account

Note: The Account Generator creates these accounts based on predefined rules. With one exception, you cannot create or update these accounts manually. If the requisition line destination type is Expense, however, you can change the default charge account supplied by the Account Generator.

Recovery Rate: Override the tax Recovery Rate for taxable items. The recovery rate is the percentage of tax that your business can reclaim for credit. The recovery rate is based on the line in the Requisitions window and the setup in Oracle E-Business Tax .

GL Date: Enter the GL Date that you want to use when you reserve funds. You can enter a GL Date only if you set up your financials options to use encumbrance for requisitions. The Reserved check box indicates whether funds have been reserved. The default is the current date. A profile option, PO: Validate GL Period controls the validation of this GL Date (encumbrance date) field.

Tax information: Select Manage Tax from the Tools menu to see the recoverable and nonrecoverable tax for each line and distribution.


Project Region Fields

Project: If you are using projects module, then you can find project name here.

Task: The next required field is “Task”. Once you enter your project number, the system automatically places your mouse in the box directly beneath “Task”. Click on the 3 dots that appear to the right.

Expenditure Type: Select an expenditure type related to the selected project.

Organization: It is important to select the organization that exactly corresponds to the “Project” field.