Purchase Order Types

Standard Purchase Order

You generally create standard purchase orders for one-time purchases of various items when you know the details of the goods or services you require including:

• Costs 
• Quantities 
• Delivery 
• Schedules  
• Accounting distributions. 

Each standard purchase order line can have multiple shipments, and you can distribute the quantity of each shipment across multiple charge accounts, projects, tasks and requestors.

Blanker Purchase Agreement

Blanket purchase agreements and releases are long-term contracts with the supplier. You create blanket purchase agreements when you know the details of the goods or services you plan to buy from a specific supplier, but you do not yet know delivery schedule details. You can use blanket purchase agreements to specify negotiated prices for your items before actually purchasing them.

A blanket release is an actual order of goods or services you issue against a blanket purchase agreement. The blanket purchase agreement determines the characteristics and the prices of the items. The release can be created manually or automatically.

Planned Purchase Order

A planned purchase order is a type of purchase order you issue before you order actual delivery of goods and services for specific dates and locations. You normally enter a planned purchase order to specify goods you want to order and tentatively schedule delivery of the goods. 

A scheduled release is issued against a planned purchase order to place the actual order. You can also change the accounting distributions on each release and the system will reverse the encumbrance for the planned purchase order and create a new encumbrance for the release.

Planned and standard purchase orders are the same in overall document content with two exceptions.

• You cannot associate a contract with a planned purchase order line.
• You can specify agreement controls for planned purchase orders.

Contract Purchase Agreements

You create contract purchase agreements with your suppliers to agree on specific terms and conditions without indicating the goods and services that you will be purchasing. You can later issue standard purchase orders referencing your contracts. More...

Purchase Order Types Summary

	Standard Purchase Order	Planned Purchase Order	Blanket Purchase Agreement	Contract Purchase Agreement
Terms and Conditions Known	Yes	Yes	Yes	Yes
Goods or Services Known	Yes	Yes	Yes	No
Pricing Known	Yes	Yes	Maybe	No
Quantity Known	Yes	Yes	No	No
Account Distributions Known	Yes	Yes	No	No
Delivery Schedule Known	Yes	Maybe	No	No
Can Be Encumbered	Yes	Yes	Yes	No
Can Encumber Releases	N/A	Yes	Yes	N/A