Entering PO Distributions

Purpose

Use the purchase order Distributions window to enter distribution information for purchase order shipments or to view distributions that Purchasing has automatically created for you. You can enter multiple distributions per shipment line. You can also enter information about paper requisitions in this window.

Entering PO Distributions

Navigate to the Distributions window by selecting the Distributions button in the Shipments window. 

Destination Region

1. Enter the line Number in the Num field for the distribution line. If you enter a new distribution line, Purchasing displays the next sequential line number available. You can enter any line number that does not already exist.

2. The Destination Type determines the final destination of the purchased items. Choose one of the following options:

• Expense - The goods are delivered to the requestor at an expense location. The destination subinventory is not applicable.

• Inventory - The goods are received into inventory upon delivery. You can choose this option only if the item is stock enabled in the ship-to organization.

• Shop Floor - The goods are delivered to an outside processing operation defined by Work in Process. You can choose this option only for outside processing items.

3. Enter the Requestor and Deliver To location for this distribution. If the destination type is Inventory, you can also enter the Subinventory.

5. Enter the Quantity of the purchase order shipment that you want to charge to the Accounting Flexfield. The default value comes from the quantity you enter in the Shipments window. If you decrease the default quantity, Purchasing automatically defaults on the next distribution line the total quantity you have not yet assigned to a distribution line.

6. Enter the Purchasing Accounts. When you save your changes in this window, Purchasing uses the Account Generator to automatically create the following accounts for each distribution:

• Charge: the account to charge for the cost of this item in the purchasing operating unit

• Accrual: the AP accrual account in the purchasing operating unit

• Variance: the invoice price variance account in the purchasing operating unit

• Destination Charge: the account to charge for the cost of this item in the destination operating unit if the receiving destination operating unit is different than the purchasing operating unit.

• Destination Variance: the invoice price variance account in the destination operating unit if the receiving destination operating unit is different than the purchasing operating unit

• Budget: the encumbrance budget account if you are using encumbrance control, Purchasing also creates 

• If the destination type is Expense and you are charging an account in your operating unit, the default charge account you enter in the Purchases Order Preferences window overrides the charge account supplied by the Account Generator. You can update the defaulted charge account

7. The Tax Recovery Rate is the percentage of tax that your business can reclaim for credit. The recovery rate is based on the information on purchase order Shipments window and the setup in Oracle E-Business Tax.

8. Enter the GL Date you want to use when you reserve your funds. You can enter a GL Date only if you set up your financials system options to use encumbrance or budgetary control for purchase orders. The default is the current date. 

9. The Reserved check box indicates whether you successfully reserved funds for this purchase order distribution. You reserve your distribution when you approve your purchase order. You cannot change any purchase order distribution that you have already encumbered unless you explicitly unreserve the funds. 

More Region

1. The Online check box indicates whether this distribution is part of an on-line requisition. If so, Purchasing displays the Requisition Number, Req. Line Number. and the Requesting Org, and you cannot update these fields. 

2. Purchasing displays the Budget Account, Accrual Account, and Variance Account numbers supplied by the Account Generator. Buyers cannot update these fields as they should be determined by the requesting department, 

3. Enter the Rate Date for the currency. Purchasing uses this date to obtain the currency conversion rate from your conversion definitions. You cannot enter this field when you edit a purchase order created in your base currency. The Rate Date is a required field for a foreign currency purchase order, to complete the approval process.

Project Region

If your organization has implemented Oracle Projects, Oracle Project Manufacturing, or Oracle Grants use the Project tabbed region to enter additional information for those products.