Defining Category Accounts

The category accounts defined in this window are only used if product line accounting has been and implemented. If product line accounting is implemented, the category accounts not the item subinventory accounts are used when transactions are entered. 

You can use the Category Accounts Summary window to define, query, and update category valuation and expense accounts. If your current organization is a standard costing organization, you can define category accounts at the category and optionally subinventory level. If your current organization is an average costing organization you must define category accounts at the cost group/category level.

You can only define category accounts for categories that belong to the default category set for the product line functional area. 


To define category accounts in a standard costing organization:

1. Navigate to the Category Accounts window. The Find Category Accounts window appears.

2. Select a category, or subinventory, or both. Choose the New button. The Category Accounts Summary window appears.

3. Select a Category.When you select a category, accounts are defaulted from the organization level. You can change these accounts.

4. Optionally, select a Subinventory. If a subinventory is not selected, you can define accounts that are specific to the category. Once you define a category account with a null subinventory, the accounts that are associated with that category are defaulted each time you define a new category/subinventory combination for that category. For example, if you select a category, override the defaulted organization level accounts, then save your work, the next time you select this category in this window, the new accounts not the organizational level accounts are defaulted. These default accounts can be overridden. Categories with null subinventories can be used as templates when you need to create several category/subinventory combinations.

5. Select account numbers for the following:

Attention: All subinventories that contain items belonging to the selected category set use these accounts for inventory valuation. You therefore cannot change an account if there is on-hand inventory in any of these subinventories.

Material: A default general ledger account to accumulate material costs for this category/subinventory combination. This is usually an asset account.

Outside Processing: A default general ledger account to accumulate outside processing costs for this category/subinventory combination. This is usually an asset account.

Material Overhead: A default general ledger account to accumulate material overhead or burden costs for this category/subinventory combination. This is usually an asset account.

Overhead: A default general ledger account to accumulate resource or department overhead costs for this for this category/subinventory combination. This is usually an asset account.

Resource: A default general ledger account to accumulate resource costs for this category/subinventory combination. This is usually an asset account.

Encumbrance: A default general ledger account to hold the value of encumbrances against subinventory items belonging to this category set.

Bridging: This account is optional.You can also optionally enter an Analytical Invoice Price Variance, Analytical Purchase Mirror, Non-Invoiced Sales Order, Non-Invoiced Revenue, Analytical Revenue Mirror, Analytical Margins of Goods Sold, and Average Cost Variance account.

6. Save your work.

To define category accounts in an average costing organization:

1. Navigate to the Find Category Accounts window from the menu.2. Select New to open the Category Accounts Summary window.

Attention: You can also enter and update account information for a single category in the Category Accounts window, which you can access by selecting the Open button. 

3. Select a Category. When you select a category, accounts are defaulted from the organization level. You can change these accounts.

4. Select a Cost Group.Cost groups are mandatory. If your current organization is not Project References Enabled, the Common cost group is defaulted and cannot be update. If your organization is Project References Enabled, you can select any cost group. 

5. Select account numbers for the following:

Attention: All subinventories that contain items belonging to the select category set use these accounts for inventory valuation. You therefore cannot change an account if there is on-hand inventory in any of these subinventories.

Material: A default general ledger account to accumulate material costs for this category/cost group. This is usually an asset account.

Outside Processing: A default general ledger account to accumulate outside processing costs for this category/cost group combination. This is usually an asset account.Material Overhead: A default general ledger account to accumulate material overhead or burden costs for this category/cost group combination. This is usually an asset account.

Overhead: A default general ledger account to accumulate resource or department overhead costs for this for this category/cost group combination. This is usually an asset account.

Resource: A default general ledger account to accumulate resource costs for this category/cost group combination. This is usually an asset account.

Encumbrance: A default general ledger account to hold the value of encumbrances against this category/cost group combination

Bridging: This account is optional. 

You can also optionally enter an Analytical Invoice Price Variance, Analytical Purchase Mirror, Non-Invoiced Sales Order, Non-Invoiced Revenue, Analytical Revenue Mirror, Analytical Margins of Goods Sold, and Average Cost Variance account.6. Save your work.